Participants who are actively employed can roll over funds from another eligible retirement account into their current retirement plan. Here's how the process works: 

Step 1: Initiate the Rollover with the Financial Institution 

We recommend that the participant initiates the rollover distribution from their current financial institution before submitting any information through the Ubiquity participant portal. 

To assist with this step, the participant can log in to their retirement account, expand the “401(k)” section in the left side navigation menu, and click “Roll Money In.” 
There, they will find key details they’ll need to provide to their financial institution: 

  • Plan name 
  • Check payable to 
  • Check memo instructions 
  • Mailing and overnight delivery addresses 

Step 2: Submit Rollover Details in the Ubiquity Plan Website 

Once the participant knows the exact rollover amount (i.e., the check amount being sent), they should return to the Ubiquity participant website and navigate back to “Roll Money In”, then click the “Get Started” button. 

Step 3: Enter Rollover Information 

a. Select the Rollover Source 

The participant will be asked to select the source of the rollover funds: 

  • Qualified Plan (e.g., 401(k), 403(b), 457(b)) 
  • Traditional IRA 
  • SIMPLE IRA 
  • Other 

Depending on the source selected, additional questions may apply: 

  • Qualified Plan – The participant must provide the name of the former plan and indicate whether it is related to their current employer's plan. 
  • Traditional IRA (Rollover IRA) – They will be asked to confirm whether the funds originated from a qualified plan (vs. another IRA). 
  • SIMPLE IRA – The participant must confirm whether their first contribution to the SIMPLE IRA was made more than two years ago. 

b. Enter the Rollover Amount 

The participant should enter the exact amount of the rollover—this must match the amount on the rollover check to avoid processing delays. 

If they selected Qualified Plan as the source, they must also specify whether the rollover includes: 

  • Pre-tax funds 
  • Roth funds 
  • A combination of both 

They will then enter the amounts accordingly. 

c. Review and Submit 

The participant will review the information, agree to the Terms and Conditions, and click Submit. 

Step 4: Mail the Rollover Check 

The participant should now send the rollover check to the plan's custodian using the mailing or overnight address provided on the Roll Money In screen. 

Step 5: Processing the Rollover 

Once the custodian receives the check and the amount matches the submission, the rollover will be processed. 

The funds will be invested based on the participant’s current investment elections, or, if none are selected, into the plan’s default investment option (QDIA). 

To view participant rollovers, navigate to Plans in your portal, select the plan, go to Plan Details, then click Rollovers. 

Need Help?

Reach out to us at simpysupport@myubiquity.com with questions about rollovers.